Anotemos - FAQ

Creating and Managing Anotemos Commentaries

- Users may create new commentaries using the ‘New’ button on the top right of the Commentaries page. Basic users are limited to creating 5 Commentaries whereas Advanced license users and Premium license users have no limit.
- A Commentary can be created from shareable video links from Kaltura, Vimeo, and Youtube or from a downloaded Anotemos Commentary or collection of images either uploaded or from LessonDepict Depiction.
- A Commentary can also be created from a video that resides in the user’s computer, please note that other collaborators in the Commentary must have the same video residing in their computer in order to annotate the Commentary.
- The New Commentary panel allows the user to set the title of the Commentary which defaults to the original media’s title as well as the section title which defaults to ‘01’.
- Commentaries may be renamed by Owners by clicking the pencil to the right of their name.
- If you are unable to create your own Commentaries and think this is an issue, please email anotemos.support@umich.edu.
- A Commentary is represented as a collection of smaller Commentaries called Sections each of which annotate the same media, and are owned by the same user.
- Owners of Commentaries can create additional sections or delete existing sections using the buttons by each section’s name.
- To create a section, click on the button to the right of a section's name. New section will inherit certain properties (like tool options, instructions, users and comments) from the section it is created from.
- To delete a section, click on the corresponding settings button, click on the “Delete Section” button located at the end of Commentary Information block.
- To rename a section, click on the corresponding settings button and click on the pencil to the right of section name.
- Sections within a Commentary are automatically sorted by name.
- A user who owns multiple sections of a commentary may create groups with the Link Sections panel.
- The Link Sections panel allows sections to be grouped together.
- When sections are grouped together, the first section in a group is assigned the ‘Main’ role, which all other sections grouped with it will follow.
- Editing tools along with adding comments by the Owner in the main section will propagate to all other sections in the group but not vice versa.
- Groups can be used to quickly create multiple identical sections of the same Commentary to be shared with different groups of collaborators.

Commentary Settings

- The general settings for an Annotation Section can be seen by clicking the gear icon in the top right of the screen when viewing the desired section.
- From there, an Owner and Co-Owner may modify the aspect ratio and download report files.
- Owners may download an offline copy of the Commentary Section as a .anotemos file which may be uploaded later to recreate the Commentary in Anotemos.
- The Commentary report is a .csv file which contains the data relating to the Commentary in text format. Basic license users will not be able download any reports whereas Advanced license users can download upto 4 reports a year and Premium license users have no limit.
- A shareable link for a Commentary may be copied from the 'Share & Embed' tab in the respective Commentary Settings panel.
- With the link, users can request the Commentary Owner for access; the Owner can then choose to allow or deny this request.
- Commentary Owner can allow the 'Join Via Link' option, which enables users to join the Commentary without requesting access.
- A Commentary may be embedded via iframe by the provided embedded link underneath the shareable link.
- Owners may make a Commentary as Open Commentary, so that only guests can annotate the commentary and identity of the user is protected. When users open an Open Commentary for the first time, they are prompted to select a Pseudonym and all the comments they make will be associated with that Pseudonym.
- Owners may make a Commentary as Private Commentary, so that users can only see their own comments or the comments from Commentary owner or moderators. The Commentary moderators, however, can see the comments of all the users.

Collaborators and Roles within an Annotation

- Commentaries can be shared to anyone listed under the Users tab in the Commentaries Settings panel.
- Owners and Co-Owners can invite collaborators with their username or email.
- Invited users without Anotemos accounts will receive an enrollment email prompting them to create one.
- Specific roles may be assigned to new users on invitation.
- Collaborators can be removed by clicking the X’s corresponding to each user.
- Only the Owner or Co-Owners may change a collaborator’s role, and only the Owner may promote other users to a Co-Owner or transfer Ownership to another user.
- Collaborators can be promoted or demoted from the Users tab in the Commentary Settings panel.
- If the Owner transfers ownership to another user, they immediately cease to have owner permissions and must talk to the new Owner if they would like to reverse the transfer.
- The viewer role is the most restrictive role but can be assigned for someone who does not want to add anything to the commentary.
- Viewers can play the video on Anotemos and see all of the public annotations.
- Viewers may not add or update Annotations. They cannot reply to existing annotations either.
- The user role is the basic role that collaborators will be assigned to when a Commentary is shared with them.
- This role allows collaborators to annotate the media and reply to existing comments.
- Users can only edit and delete their own comments.
- Owners and Co-Owners can modify usage and meaning of tools for all Users.
- Co-Owners can invite new users to the Commentary through the Sharing Settings panel, but cannot remove any.
- From the Sharing Settings panel, Owners can invite or remove collaborators and change how all comments are seen by collaborators.
- Owners are able to download activity reports on the Commentary from the General Tab of the Commentary Settings panel.
- Only the Owner may delete a Commentary.

Commentary Tools (Annotations)

- Audio Recording marks a time in the video with a recorded comment.
- In order to use the Audio Recording tool, microphone permissions must be allowed for Anotemos.
- This tool is envisoned to be a form of note taking requiring no text input.
- Comments regarding an Audio Recording can be added in the comments panel.
- Clip Interval marks a time-interval in the video.
- Once placed, the start and end markers can be adjusted by dragging them across the timeline.
- Comments regarding a Clip Interval can be added in the comments panel.
- There are seven different colored Clip Intervals each of which can be enabled and disabled by the video owner.
- A Marquee highlights a rectangle within the video.
- Text written in the input in the Marquee menu will appear below each Marquee.
- There are seven different color Marquee available allowing for many different uses and meanings.
- The comment text may be edited separately from the Marquee text after being added to the Commentary.
- A Pin marks a specific time in the video.
- Once placed, a Pin's location can be adjusted by dragging it accross the timeline.
- Comments regarding a Pin can be added in the comments panel.
- There are seven different colored Pins each of which can be enabled and disabled by the video owner
- OnScreen Comment creates a text box visible inside the video.
- Once created, the location of the OnScreen Comment in the video timeline can be adjusted by dragging it.
- When the OnScreen Comment is selected, color, content, position, display duration and callout direction can be edited.
- Comments regarding a OnScreen Comment can be added in the comments panel.
- OnScreen Drawing marks a time while allowing the user to draw directly on top of the video.
- When the OnScreen Drawing is selected, many different drawing options as well as the usual timeline settings can be adjusted.
- Comments regarding a OnScreen Drawing can be added in the comments panel.
- OnScreen Icon marks a time with an emoticon visible inside the video.
- Once placed, an OnScreen Icon's location in the video timeline can be adjusted by dragging it.
- When the OnScreen Icon is selected, the specific emoticon, size, duration of display, and location inside the video can be edited.
- Comments regarding an OnScreen Icon can be added in the comments panel.
- Recently used emoticons will appear at the top of the list followed by the user's 'Favorites' which are then followed by all of the emoticons.
- Favorite emoticons can be assigned from the profile page.
- A Text Comment marks a specific time in the video.
- Users have the option to add an image along with the text that will appear in the comments panel.
- Once placed, a Pin's location can be adjusted by dragging it accross the timeline.
- Comments regarding a Text Comment can be added in the comments panel.

Timelines and Comments

- The Owner of a Video Commentary may modify the start and end times for the media by clicking the Video Settings button which opens when clicking on the Expand button to the right of the Volume toggle button.
- The timeline may be zoomed in and out by clicking the Magnifying glass button which opens when clicking on the Expand button to the right of the Volume toggle button. This allows more precise adjustments of annotations on a video Commentary.
- The timelines may be collapsed or expanded by clicking on the tab that says 'Timelines'.
- Once created, an annotation becomes a comment in the comment panel to the right of the Commentary screen.
- One may choose the auto-scroll option on the top-right corner of the comments tab so the comments on the tab correspond to the current scene of the video.
- The ‘show comments’ drop down menu allows users to choose between seeing all comments and seeing comments that only correspond to the current minute or slide. When changed by the Commentary Owner or Co-Owner, it also changes for all the users of the Commentary, the users may still choose to change it.
- By clicking on the ‘filter’ or the ‘sort’ tab, users can choose how the comments are displayed to them.
- Comments may be edited by their creators from the comments panel.
- Any Collaborator (except Viewers) may add replies to comments in the comments panel.
- In the case of a non-private commentary, an owner may make any comment visible to all. This can be done by clicking on the three vertical dots on the comment of choice, selecting share, and then selecting the new setting for the chosen comment.
- The comments may be collapsed or expanded by clicking on the tab that says ‘Comments’.

General Usage

- Created in Settings -> Share & Embed -> Canvas LMS option.
- Allowing Commentaries only in Canvas LMS means that a unique canvas link will be created for the Commentary that can be embedded in Canvas course. When opened in Canvas, this link will add anyone who opens it as a collaborator.
- If you only want assigned collaborators to have access to the Commentary, you do not need to enable the Canvas LMS option. You can embed the canvas link directly in a Canvas course.
- Commentaries that are integrated in Canvas will include “(Canvas Exclusive)” in its listing and can only be accessed by Commentary moderators in Anotemos.
- Note that Canvas Integration with your institution is required to use this setting.
- Created in Commentary -> Settings -> Users -> Create Temporary User.
- Commentary Admins may select to work as a temporary user from the drop down menu in the Orange section of the Comments panel.
- Any annotations created while working as a temporary user will appear in the temporary user’s timeline, but are still editable by Commentary admins.
- Temporary users may be assigned to a real user from the same menu as they are created.
- Any media which belongs to a temporary user upon assignation will be merged into the pool of the user’s existing annotations.
- Temporary users count towards the cap of collaborators a Commentary may contain.
- Basic license users will not be able to create Temporary users whereas Advanced license users can create upto 1 Temporary user per Commentary and Premium license users have no limit.

Key	Description (For Video)	Description (For Slideshow)
`ESC`	Close any open Menus and Start Video playback	Close any open Menus
`Space`	Play or Pause the Video	Play or Pause the Slideshow
`←`	Rewind video 5s	Previous Slide
`→`	Forward video 5s	Next Slide
`C`	CC Toggle
`F`	Activate or Exit Fullscreen mode	Activate or Exit Fullscreen mode
`J`	Rewind video 10s	Previous Slide
`K`	Play or Pause the Video
`L`	Forward video 10s	Next Slide
`M`	Mute or Unmute the Video
`S`	Open Users tab of Commentary Settings	Open Users tab of Commentary Settings
`T`	Activate or Exit Theater mode (Hide or Show Comments list)	Activate or Exit Theater mode (Hide or Show Comments list)
`V`	Mute or Unmute the Video
`1`	Show or Hide Text Comment Menu or Add Pin/Clip 1 if Pin/Clip Menu is opened	Show or Hide Text Comment Menu or Add Pin/Clip 1 if Pin/Clip Menu is opened
`2`	Show or Hide Pin Menu or Add Pin/Clip 2 if Pin/Clip Menu is opened	Show or Hide Pin Menu or Add Pin/Clip 2 if Pin/Clip Menu is opened
`3`	Show or Hide Clip Menu or Add Pin/Clip 3 if Pin/Clip Menu is opened	Show or Hide Clip Menu or Add Pin/Clip 3 if Pin/Clip Menu is opened
`4`	Show or Hide OnScreen Comment Menu or Add Pin/Clip 4 if Pin/Clip Menu is opened	Show or Hide OnScreen Comment Menu or Add Pin/Clip 4 if Pin/Clip Menu is opened
`5`	Show or Hide OnScreen Icon Menu or Add Pin/Clip 5 if Pin/Clip Menu is opened	Show or Hide OnScreen Icon Menu or Add Pin/Clip 5 if Pin/Clip Menu is opened
`6`	Show or Hide OnScreen Drawing Menu or Add Pin/Clip 6 if Pin/Clip Menu is opened	Show or Hide OnScreen Drawing Menu or Add Pin/Clip 6 if Pin/Clip Menu is opened
`7`	Show or Hide Audio Recording Menu or Add Pin/Clip 7 if Pin/Clip Menu is opened	Show or Hide Audio Recording Menu or Add Pin/Clip 7 if Pin/Clip Menu is opened